The best way to grow a business and create sustainable growth is by implementing systems. By systematically organizing the processes of your business gives everyone a clear understanding on what they should accomplish, allowing them to step away from managerial and tactical posts and deliver tangible results while also being accountable. This requires a system that allows you to write down the rules of your company’, so that routine tasks can be handled themselves and free up time to focus on the important work. This is the reason for the management system for your company.
The purpose of a management system is to develop an array of policies, procedures, and guidelines that will ensure that all functions of a business are performed in line with best practice. These are designed to achieve several corporate goals including improving efficiency of operations, financial success, client relationships, product quality, environmental performance, worker safety and compliance with the law.
They usually are based on the PDCA cycle and require the development of systems that document, review and make changes to existing methods in a systematic way. Some of these processes are designed to comply with specific standards such as ISO 9001 quality management, ISO 14001 sustainability or ISO 27001 security of information.
A good management system for a company should be user-friendly and accessible to employees across the company. This could mean in the form of a lightweight application that allows anyone to easily edit and publish new workflows or quality documents, or it may simply be making a business process map available on an intranet. Whatever method is chosen it is essential that the system be easily updated to ensure that it is always updated to reflect the current procedures of the business. This will reduce the risk of it becoming outdated, a problem that is common with more formalized manuals and software applications that require specialist knowledge to maintain.